083 455 8940 annrief@mbhl.co.za

Baobab HRIS

Human Resource Technology

 

 

Our convenient HR modules makes daily handling of your staff information much simpler, by automating and streamlining all your day to day HR tasks. You do not have to buy the whole HR suite, you can purchase various stand-alone modules that will suit your daily needs.

 

We are enthusiastic about creating Human Resource systems. We are always adding to, or working on our current HR modules. Below is a list of various packages that we have.

 

If you do not see a module that is to your liking, please contact us for a quotation to build you a completely customizable module.

 

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Why is our human resource software different?

  • Our Human Resource software runs online, meaning you can access all your information anywhere, anytime around the world, at the tip of your fingers. It is also mobile accessible. All you need is the much-available internet.
  • When it comes to running our HR modules, our system will work perfectly on your intranet. Running smoothly and safely. Cloud hosting and your own SSL/Digital Certificate is factored into the Licensing fee.
  • No overspending with us – you will not pay for the full suite, if not necessary. You will choose only those modules that seem
    to benefit and accommodate you.

  • Do you like to build your own stuff? All our HR modules are completely customizable and integrate and blend perfectly with your current systems.
  • We have the most skilled programmers around – we are more than apt to build you an HR module, that you need that we
    don’t have.

  • We’ve got everything you need – from hiring new staff to disciplining. Our HR modules have got all your Human Resource Management needs covered.

Employee life cycle package

Stop shuffling papers and digitize your employee life cycle processes.

The Employee Life Cycle Package allows your business to empower the employees and transform HR professionals into strategic Business Partners.

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Recruit
  • Manage internal recruitment and automatically publish advertisements to your website
  • Build your own database of candidates and manage their applications
  • Capture or save the applicant’s cv
  • Pre-employment screening
  • Liaise with applicants
  • Book boardrooms for interviews and meetings
Onboard
  • Scan, upload and access employee contracts
  • Access policies and procedures and digitally sign acceptance thereof
  • Provide access to business premises, general workflows and document management with biometric fingerprint controls
Connect
  • Assign assets to an employee and keep track of business assets
  • Access online learning and induction courses
  • Interact and socialise on an informal communication platform
Manage
  • Allow employees to update their personal data with a self-service HR platform
  • Keep employee records such as next of kin, banking details, actions, behaviours and SHE incidents secure and accessible
  • Easily access information such as labour procedures, records or reports
  • Submit online leave; employee applies for leave, obtain manager approval and HR monitor the process
  • Monitor employee attendance
  • Manage and record employee times worked

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Pay
  • Integrate with the payroll module
  • View and print payslips
  • Integrate with all the South African banks
  • Automatically submits UIF to SARS
  • Yearly update PAYE and tax amounts
  • Generate multiple payroll runs
  • Pay loans and garnishee orders
  • Bulk salary increases
Develop
  • Automate your performance management; drafting of performance contracts, appraisal of performance and recording of performance results
  • Compile employee personal development plans
  • Assess employees competencies and behaviour
  • Identify skills shortfalls, develop and register your Skills Development Plan, implement training, measure results and recover SDL tax 
Engage
  • Stay in touch with the online chat and bulk notifications via e-mail or SMS
  • Compile and complete surveys such as employee satisfaction, engagement, and company culture
Transition
  • Transfer employees
  • Follow the succession planning process
  • Conduct exit questionnaires
  • Schedule and book resources for exit interviews
  • Terminate employment contract
  • Retain an employee as a coach or mentor
  • Keep inactive employee records

Orgmatrix Charts

Most organisations use manual, time consuming tools to analyse their workforce data and create org charts. These programs often lack the ability to effectively create and share detailed charts with the organisation with a comprehensive security model.

OrgMatrix can quickly assemble organisational charts from your HR data or company directly and because it’s web-based, OrgMatrix makes sharing up-to-date charts with your colleagues almost effortless.

Learner Management System (LMS)

Our fully-fledged enterprise online eLearning system manages the learners’ information and finances/costing. The e-Learning software is versatile and by adding our financial modules, you can obtain a full college management system, or for an enterprise, you can just manage the learners and optionally track costs.

Because our e-Learning Software is completely flexible with regard to content and functionality, it can be used by companies to manage the skills development aspects of their staff or within training companies as a tool to train and assess their students.

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CReate Profile
  • Register e.g. username and password
  • Create their own profile
  • Upload a profile photo
Create Skills Plan
  • Create and record personal development plans
  • Obtain approval and permission, if required
  • Allow employers to compile Annual Training Reports and Workplace Skills Plan
Manage Admin
  • Issue a learner number and id card
  • Register and enrol for a course
  • Access the class register
  • View marks
  • Record learner feedback and concerns
  • Record and access certificates obtained
  • Send bulk e-mails
  • Generate reports
Manage Finances
  • Obtain a quotation for a course/coaching appointment
  • Access the invoice for a course/coaching appointment
  • Make upfront or monthly EFT or credit card payments
  • View payment status
  • Keep records of payments
  • Report outstanding payments
  • Generate reports

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Access Resources
  • Access documents, books and other multimedia content
  • View profiles of coaches and mentors
  • Schedule an appointment with a coach or mentor
Manage Schedule
  • View course calendar for classroom bookings
  • Receive reminders
  • Access venue information
  • Obtain attendance authorisation
Attend Courses
  • Receive notifications via SMS, e-mail or intranet
  • Access e-learning courses
  • Generate attendance reports
  • Provide feedback
Complete Assessment
  • Schedule and book for an assessment
  • Access and complete quizzes, tests, and exams
  • Get feedback on results

Information Software

The Information Management System contains various modules that you can choose from to suit your company requirements. These modules handles all your day to day business tasks to simplify how you manage the different aspects of your business.

We are continuously adding more modules to our Information Management System. Below is a list of modules we currently have available and working on. If you don’t see the module you are looking for, please contact us to discuss the possibility of creating a customised module for your company.

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CEO Messages, Company Broadcasts, Events, News & Messages
  • Provides top management with the opportunity to connect with employees through VLOGS
  • Share the latest company news on the dashboard
  • Keep employees up to date with company changes, quarterly and annual financial feedback sessions
  • Send messages to celebrate holidays and observances throughout the year
Suggestions, Voting Polls & Surveys
  • Establish an employee suggestion scheme
  • Obtain employee feedback and encourage two-way communication
Project Management, Task Management & Resources Management
  • Allow the project owner to oversee the project progress
  • Assist the project manager to facilitate the effective use of project resources
  • View the Gantt chart of each project
  • Monitor time spent on each project or task
  • Compile and share to-do lists
  • Allocate specific resources to the project or task
  • Schedule and book venues, IT hardware, material, beverages and people for meetings
Building Management & Fleet Management
  • Daily management of vehicles, drivers, fuel, and services
  • Vehicle tracking
  • Traffic fine reports
Customer Relationship Management, Call Centre, Helpdesk & Visitor Management
  • Keep and update your contact list
  • Register and follow up on new leads
  • Track and monitor lead interaction
  • Keep records of inactive leads
  • Provide a list of products and services
  • The navigation and set up of the helpdesk is user-friendly
  • Attend to customer or employee requests and queries
  • Issue reference numbers for concerns or queries
  • An automatic response or escalation is sent out
  • Notifications, completion updates and reminders are sent to the ticket holder
  • Tickets can be transferred between helpdesks
  • Multiple helpdesks can be used on one system
  • Make online boardroom bookings for visitor appointments
Document Management, Knowledge Base & Business Information
  • Scan/email employee personal information like CV
  • Provide employees access to the business policy and procedures documents
  • Set up audit trails, review and revision controls
  • Convert documents to online forms
  • Search for existing business information
  • Securely store knowledge base information
  • Access business templates
  • Link to workflow process
  • Track electronic documentation
  • Watermark pdf files

Financial Management Solutions

The Financial Management Software is a fully comprehensive solution where modules can be used as standalone or integrated software modules. The Financial Management software is built for reporting and managing the company finances, tracking and reporting of data. 

We are continuously adding more modules to our Financial Management System. Below is a list of modules we currently have available and working on. If you don’t see the financial module you are looking for, please contact us to discuss the possibility of creating a custom module for your company. 

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Planning & Budgeting
  • Align the budget with the business plan
  • Create a budget for every division or section in the business
  • Allows for continuous updates and monitoring of the budget on a macro and micro level
Procurement
  • Assess and foresee product and material needs
  • Plan stock according to business requirements
  • Coordinate the procurement requests of products in an organised and traceable manner
  • Improve inventory and stock control
  • Generate reports on suppliers, products and payments
Supplier Management
  • Controls registration and verification of suppliers
  • Access to a categorised list of approved suppliers and their contact information
  • Allows for synchronisation of demand and supply
  • Assist with supplier and business relationships
  • Generate reports
Requisition Management
  • Generate lists of unmatched items
  • Import a CSV format of the business’ bank statement
  • Export a list of paid transactions to Microsoft Excel

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Quotes & Invoices
  • Create quotes for one or multiple items
  • VAT can be included or excluded
  • Authorise quotes through user security rights
  • E-mail quotes in pdf format to customers
  • Categorise quotes according to pending, accepted, rejected
  • Accepted quotes easily convert to invoices
  • Create an invoice template for your business
  • Keep track of invoices and payments received
  • Automatically updates the totals in debit or credit fields
  • Credit note facility for invoices
  • Generate reports on outstanding invoices and payment
Debtor Management
  • Provide account information such as outstanding balances
  • Reflect on debt collection and recovery agreements
  • Track and monitor debtor payments
  • Generate debt collection and recovery reports
Assets
  • Capture and easily access asset information
  • Barcodes and or serial numbers for assets
  • Access an up to date asset register
  • Reflect the asset value appreciation or depreciation
Bank Reconciliations
  • Integrates with all the South African banks
  • Authorised users can create, update or change matching rules
  • Reconcile bank transactions with the business’ accounts
  • Generate reports for financial audits

Contact

083 455 8940

Phone

annrief@mbhl.co.za

Email

Montroux, Gauteng

Location

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Human Capital Solutions